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Community Gatherings

Over the past few months, we have had to do something which is challenging for an organization built upon community, cancel all upcoming club events and gatherings. As the country, and the world, starts to find its way forward, we must continue to look out for the safety and wellness of RVers, and the larger community. With this in mind, community gatherings or RV rallies without size restrictions and strict safety protocols in place are not recommended. The safest thing to do is to continue to limit social contact and avoid large groups of people, especially when 6 feet distancing cannot be maintained. However, we recognize that states are in various phases of reopening. As such, should you choose to host or participate in an event, Escapees members should understand the following information and policies, abiding by CDC and local and state guidelines at a minimum, when hosting or participating in community gatherings or events.

We prepared the following materials to aid you in hosting events, again should you choose to host them. In these materials, you will find a sample notice to all attendees, a set of suggested policies and procedures for hosting an event, and a sample wavier of liability for the attendees to sign. We highly recommend that you use them all in the preparation and hosting of your event.

And, as noted above, CDC and local and state guidelines should form the basis of your minimum standards. Where our suggested policies fall below the local and state guidelines, those local and state policies should be used in place of our own.

Download & Use the Following Documents

If you are a Chapter, BOF, or community member preparing an event and/or gathering of 10 or more people associated with Escapees RV Club and Xscapers, in any fashion, you should distribute this document in its entirety to all attendees/participants. This strong recommendation should continue until further notice.

Participant Handout

Gatherings are high-risk activities. According to the CDC the virus spreads easily between people, especially when they gather.

Too many people graphic
  • Too many people in a small space.
  • Close proximity to others not in their household.
  • 6 feet physical distancing not being observed.
  • Fewer attendees.
  • Households staying together and maintaining 6 feet distancing from others.
  • Guests wearing masks when 6 feets distancing is not consistent.

Remember, the virus spreads easily from person-to-person through droplets when someone breathes, talks, sings, coughs, sneezes, etc. People who do not feel sick or have symptoms can spread COVID-19 to others. Physical distancing and wearing cloth face coverings are two actions that reduce the risk of the virus being spread through the air by people who do not know they are infected.

When physical distancing, remember that 6 feet of distance is a minimum. It is better to maximize the distance between you and others not from your household. The longer you will be in close proximity with another person not from your household, especially indoors, the more you should consider distancing further than 6 feet from them.

Indoor and Outdoor Spaces

It is believed that indoor spaces are higher risk than outdoor spaces due to airflow. Increasing ventilation may help to decrease indoor risk, but it is thought that incomplete ventilation (re-circulating air without filtration or releasing exhaust into other areas of the building) may possibly be linked to spreading the virus. With so much still unknown, the recommendation is to open doors/windows when practical and allowed by the organization’s regulatory body, to utilize outdoor spaces as practical and to follow CDC guidance as it continues to emerge.

It is important to follow CDC guidance on how to make, wear and care for a cloth face covering. As it becomes warmer outside, individuals are encouraged to practice consistent physical distancing outdoors if they find wearing a cloth face covering to be uncomfortable. When others wear cloth face coverings, they are protecting you. And when you wear a cloth face covering, you are protecting them. Cloth face coverings also help to remind you not to touch your face with unwashed hands. When not wearing a cloth face covering (at home or when eating, for example), it is important to cough or sneeze into your elbow or a tissue and not your hand. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.

While this document provides guidance for our community, individuals must consider their personal risk and determine whether to increase their interactions in the community as reopening progresses. Throughout all phases of reopening, higher-risk individuals are strongly encouraged to follow the guidance specifically for them. This means to stay at home as much as possible. In later phases, this means resuming public interactions with physical distancing. Higher-risk individuals include those over the age of 65, and those with serious underlying health conditions, such as high blood pressure, chronic lung disease, diabetes, obesity, asthma and those whose immune system is compromised.

Although we are providing these materials, we are still not encouraging community gatherings or RV rallies, at this time. Remember the CDC and local and state guidelines should be followed at a minimum.

General Guidelines for Everyone

Use Physical Distancing Whenever Possible

  • In public, stay at least 6 feet away from others not from your household whenever possible. Remember “farther is safer.”

Continue to Practice Good Hygiene

  • It is strongly recommended (and at times required per the phase guidelines) that you wear a cloth face covering (mask) when unable to consistently maintain 6 feet of physical distancing while in public.
  • Wash your hands with soap and water or use hand sanitizer (containing at least 60% alcohol), especially after touching frequently used items or surfaces.
  • Avoid touching your face.
  • Sneeze or cough into a tissue or the inside of your elbow. Dispose of tissues after a single use and wash your hands.
  • Regularly disinfect frequently used items and surfaces using soap and water or EPA-registered household disinfectants (including bleach and cleaners containing at least 70% alcohol).

People Who Feel Sick or Have Been Told to Isolate/Quarantine Should Stay Home

  • Stay home if you feel sick or have been told to isolate/quarantine due to potential exposure, illness or while awaiting test results. Do not go to work, school, stores, etc.
  • If you are concerned about your health, contact and follow the advice of your medical provider.

Show Courtesy to Others, Especially Workers

  • When patronizing a business, stay at least 6 feet away from employees whenever possible.
  • Follow directions on safety signage displayed in businesses.
  • Be a part of keeping things clean: Use hand sanitizer stations, cloth face coverings, and other means to protect yourself and others.

Although we are providing these materials, we are still not encouraging community gatherings or RV rallies, at this time. Remember the CDC and local and state guidelines should be followed at a minimum.

Download & Use

If you are a Chapter, BOF, or community member preparing an event and/or gathering of 10 or more people associated with Escapees RV Club and Xscapers, in any fashion, you should distribute this document in its entirety to all attendees/participants. This strong recommendation should continue until further notice.

COVID-19 (Coronavirus Disease) Notification - For information on vaccines and other info affecting members and RVers, please click here.

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